There’s a situation that has been developing with the Space Force recently that I wanted to nip in the bud. Basically, instead of officially signing up for shifts, people are simply deciding to show up on specific days without letting anyone know. The impression I get is that it has come from a generous place of wanting to wait to see where help is needed, but the result has been that we get large gaps in our scheduling system.
This has had two effects: first, it’s been really hard for me to know whether a shift is fully staffed or understaffed. I’ll show up on a Saturday thinking it’s only me for the next few hours and find I’ve actually got three or four volunteers on hand. Or I’ll assume people are coming in on their usual day, only to have it turn out I’m alone in the space all day.
It also means we’re not using our volunteers and our shift leaders as effectively as we might. I know that, so far, Brian and I are the only two signing up for Shift Leader shifts, and that has meant we’ve basically given every single weekend (and Thursdays and Fridays) to the space for the last two months or so. I recognize this could sound like idle griping, but it really comes down to a sustainability issue. Unless we start effectively spacing out our labor, this program won’t survive.
So, to that end, I have a couple of quick requests:
Please sign up for your shifts at least a week in advance to coming to them. If you sign up further in advance, it makes it a lot easier for us to plan for the days when there is a lack. The signup is here, just for those of us who need it: https://signup.com/client/invitation2/secure/2645414/false#/invitation
If you are able to sign up for a shift leader shift, please do so when you plan to come in. This mostly applies to @RealCarlRaymond and @jody for now: both of you are checked out to be a shift leader. I would love this both for the obvious sustainability reasons listed above, but also because this will help Brian and I figure out where we need to be better about training our shift leaders.
Please provide us with days when you are generally able to come in. Like, if you tend to be available Thursday nights, but are rarely available Saturday afternoons, please just give us a list of those days. Going forward, if we see gaps in the schedule, we’ll shoot you an e-mail just to see if you can fill it.
Finally I want to just say thank you for the work Space Force has done so far. In a month and a half of existing, this volunteer corps has cleared and reorganized the space such that we’ve been able to expand Jewelry, start strategizing about the central area. On top of that, the new open hours membership has led to an uptick in new members, such that we currently have a record number of people using our space.
So, thank you!